Occasionally where time as allowed I have been posting minutes of some of the council and G+P meeting.
Now Council as decided that they will post approved minutes by noon of the following day, after some members of council suggested that they had been approached by members of the public questioning why this was not being done.
Some people suggested to me that the only reason they were doing it was to out communicate myself with the general public. Wow does my blog really have that much power? I won't take any credit for that.
Back to the point of my post I am not going to do minutes as long as the municipality does they are coming out in a very timely fashion now and I know that the lady that does them can do a far better job than I do.
So if you are interested in the council minutes all you have to do is go to the municipal web site http://www.town.crowsnestpass.ab.ca/ you will find them underneath the council agenda column.
This of course will not stop me from commenting on these meeting as we all know minutes don't provide you
with everything that happens at a meeting.
"Revised Municipal Reserve Policy and Procedure"
I found Councilors Londsbury comment about this policy very telling. "First line of the policy states "The Municipality shall establish Capital and Operational Reserves" this is all well and good but will we have any money to place in reserves?"
Especially when you consider that in 2011 not a dollar was placed into such reserves.
Best of intentions mean nothing unless they are followed up, and as far as reserves the Mayors attempt at humour by saying I will give you a quarter if needs be to make sure something goes in there, does not cut it.
Showing posts with label Reserve Policy. Show all posts
Showing posts with label Reserve Policy. Show all posts
Thursday, December 1, 2011
Wednesday, June 8, 2011
Council Meeting of June 7, 2011
Council Meeting of June 7, 2011
Mayor Decoux prior to the meeting commencing said some kind words about former Mayor Irwin’s years of service to the municipality and requested everybody present to take a moments silence.
Public Hearing: None
Agenda: Mayor Decoux added Emergent Land Issue in Camera. He also changed Item #5 under Bylaws to come after delegations. He deleted the following items correspondence #2 letter from Hon. Luke Ouellette regarding Federal Gas Tax Fund. He also deleted under other business, Drum Creek Flooding, Draft Budget Policy, and Municipal Office. He added Gifts for members of the task force under other business. Motion to accept the Agenda as amended was passed unanimously
Adoption of previous minutes:
1. Minutes of the Council Meeting of May 17, 2011, with minor corrections. Motion to accept was passed unanimously
2. Minutes of the Special Council Meeting of May 11, 2011, with minor corrections. Motion to accept was passed unanimously
Delegations:
1. Mark Murphy Emergency Management Field Officer for Southern Alberta reviewed the Emergency Management planning process with council and administration.
2. Larry Simpson, Director Strategic Philanthropy and Conservation for the Nature Conservancy gave an over view of what they do and stated that they own 1600 acres in the Pass and have conservation easements on 400 more acres.
Bylaws: 826 Land Use Bylaw third reading (Green Mountain Company in West Coleman)
Mayor Decoux gave the public the option to present anything new on this issue, no response either for or against.
Comments from council: Councilor Saindon needs to be convinced that the developer will address the public’s concerns.
Councilor Gallant felt that those issues would be covered off in the development agreement.
Councilor Gail had concerns about old mines workings, underground creeks, and the highway and really could not see this area being used for development. Motion for third reading passed 5-2 (Saindon/Saje opposed)
Administrative and Agency Reports: None
Business arising from the Minutes: None
Correspondence:
1. Municipality of Crowsnest Pass Library Board-Pat Korble-Closure of the Bellevue Library. Mayor Decoux asked for comments or questions none provided.
Committee Reports:
1. Minutes of May 24, 2011 G+P committee meeting, no discussion. Motion to accept passed unanimously.
2. Minutes of May 10, 2011 G+P committee meeting, no discussion. Motion to accept passed unanimously
Bylaws:
1. Bylaw 805,2011- Road Closure Frank Industrial Park (2nd & 3rd reading) No discussion. Motion passed 2nd reading 6-1 (Saje) 3rd reading passed 6-1 (Saje)
2. Bylaw 816, 2011 – Walking Trail Bylaw given (2nd & 3rd Reading). No discussion 2nd reading passed Unanimously, 3rd reading passed unanimously
3. Bylaw 821, 2011 – Property Tax Penalties Bylaw given (1st Reading) No discussion 1st reading passed unanimously
4. Bylaw 825, 2011 – Agricultural Services Board Bylaw given (2nd & 3rd Reading). No discussion 2nd reading passed unanimously 3rd reading passed unanimously.
5. Bylaw 826, 2011 – Land Use Bylaw Amendment given (3rd Reading) - (Green Mtn. Company) Dealt with previously after delegations.
6. Bylaw 828, 2011 – Traffic Bylaw Amendment given (1st Reading) No discussion passed 1st reading unanimously.
7. Bylaw 829, 1011 – Noise Bylaw Amendment given (1st Reading) No discussion passed 1st reading unanimously.
8. Bylaw 830, 2011 – Long Grass Bylaw Amendment given (1st Reading) No discussion passed 1st reading unanimously.
9. Bylaw 831, 2011 – Community Standards Bylaw Amendment given (1st Reading) No discussion passed 1st reading unanimously.
10. Bylaw 832, 2011 – Land Use Bylaw Amendment – Sign Standards given (1st Reading) – now has a Public Hearing No discussion passed 1st reading unanimously.
11. Bylaw 833, 2011 – Land Use Bylaw Amendment - Rezoning - given (1st Reading Tartal in Frank) – now has a Public Hearing No discussion passed 1st reading unanimously.
Notices of Motion: None
Other Business:
1. Rescind Endorsement Policy: Councilor Mitchell as been opposed to this policy from its concept, the intent of the policy was to have any council member inform council and seek its approval before appearing in any promotional material for business, developers etc. Motion to rescind passed 5-2 (Saindon/Gallant opposed)
2. Code of conduct for Council and Council committees: Motion to send this to the Policy committee passed 6-1 (Saindon opposed)
3. Council summer schedule: Motion to cancel July 26 G+P, August 2 Council and August 9 G+P, with an additional council to be added August 30. Motion passed 6-1 (Gallant opposed)
4. Draft reserve policy: Motion to accept passed unanimously.
5. Purchase gifts for task force: Mayor Decoux explained that the task force gave their time for free for five meeting since February, felt it reasonable to present the committee members with gifts up to a value of $2250. Motion passed unanimously
6. Draft Budget Policy: Motion to defer to the June 21st meeting passed unanimously.
7. Request for enhanced policing for Rum Runner Days: The municipality to pay $10,000 for 178 of policing, question of administration is this sufficient CAO stated that the RCMP felt not. Councilor Saje felt that moving forward this whole weekend needs to be dealt with more as a business plan, to get away from the huge costs the municipality incurs. Councilor Gail asked if administration had received a revenue report from the fire department yet for the weekend, administration stated they were still working on this. Motion to incur the $10,000 cost passed unanimously.
8. Independent Trucking Enterprise Parking Request: Request to park the coal haul trucks at the old Crowsnest Centre parking lot. Numerous concerns raised by council motion to defer to the next meeting passed 6-1 (Saindon opposed)
9. Municipal Auction Fund Disbursement: Administration recommended that the proceeds from the auction held on the weekend ($2700 approximately) be donated to the Town of Slave Lake. Councilor Mitchell strongly disagreed felt the money should be placed into reserves. Motion passed 5-2 (Saindon/Mitchell opposed)
10. Notice of Motion Transportation: Motion to have a needs assessment conducted and bring back to council on September 6th passed unanimously.
Council Member reports: Comments about various groups sending condolences regarding former Mayor Irwin.
Public Input: None
Motion to go In Camera: Passed Unanimously
****Additional information from last nights meeting****
The package from last nights meeting was just posted on the municipal web site. As noted previously Mayor Decoux deleted several issues from the agenda one of which was the Municipal Office.
Now reading the package I was expecting administration to come back with a reconfiguration as directed by Council a number of weeks ago.
Instead it again raises the issue of moving to the MDM which I have expressed my opinion on previouly. One of my concerns was the cost, especially when council has made it clear that they will improve inefficiencies by reducing the number of staff over time which would make the space issue in the office a non issue.
In the package it shows that $15,000 will be used to facilitate that move, with that money to come from savings by the delayed hiring of staff.
That raises a number of concerns with me first of all how necessary were those positions here we are almost half way through the year and they are still not filled.
Second of all its an old fiscal management trick to make one look good down the road by building additional costs in the budget and then showing savings at the end of the year.
Third it becomes a slush fund for ideas like these that should have been dealt with in the budget process and given a yes or no at that time, or did we not know that the proposed positions would require a place to be?
Fourth does this mean that administration does not believe Councils position that the work force will be reduced in time by the means that council has previously discussed.
Fifth these delays in hiring should provide the opportunity to save a few dollars that could be used to lessen the burden on the taxpayer next year.
Mayor Decoux prior to the meeting commencing said some kind words about former Mayor Irwin’s years of service to the municipality and requested everybody present to take a moments silence.
Public Hearing: None
Agenda: Mayor Decoux added Emergent Land Issue in Camera. He also changed Item #5 under Bylaws to come after delegations. He deleted the following items correspondence #2 letter from Hon. Luke Ouellette regarding Federal Gas Tax Fund. He also deleted under other business, Drum Creek Flooding, Draft Budget Policy, and Municipal Office. He added Gifts for members of the task force under other business. Motion to accept the Agenda as amended was passed unanimously
Adoption of previous minutes:
1. Minutes of the Council Meeting of May 17, 2011, with minor corrections. Motion to accept was passed unanimously
2. Minutes of the Special Council Meeting of May 11, 2011, with minor corrections. Motion to accept was passed unanimously
Delegations:
1. Mark Murphy Emergency Management Field Officer for Southern Alberta reviewed the Emergency Management planning process with council and administration.
2. Larry Simpson, Director Strategic Philanthropy and Conservation for the Nature Conservancy gave an over view of what they do and stated that they own 1600 acres in the Pass and have conservation easements on 400 more acres.
Bylaws: 826 Land Use Bylaw third reading (Green Mountain Company in West Coleman)
Mayor Decoux gave the public the option to present anything new on this issue, no response either for or against.
Comments from council: Councilor Saindon needs to be convinced that the developer will address the public’s concerns.
Councilor Gallant felt that those issues would be covered off in the development agreement.
Councilor Gail had concerns about old mines workings, underground creeks, and the highway and really could not see this area being used for development. Motion for third reading passed 5-2 (Saindon/Saje opposed)
Administrative and Agency Reports: None
Business arising from the Minutes: None
Correspondence:
1. Municipality of Crowsnest Pass Library Board-Pat Korble-Closure of the Bellevue Library. Mayor Decoux asked for comments or questions none provided.
Committee Reports:
1. Minutes of May 24, 2011 G+P committee meeting, no discussion. Motion to accept passed unanimously.
2. Minutes of May 10, 2011 G+P committee meeting, no discussion. Motion to accept passed unanimously
Bylaws:
1. Bylaw 805,2011- Road Closure Frank Industrial Park (2nd & 3rd reading) No discussion. Motion passed 2nd reading 6-1 (Saje) 3rd reading passed 6-1 (Saje)
2. Bylaw 816, 2011 – Walking Trail Bylaw given (2nd & 3rd Reading). No discussion 2nd reading passed Unanimously, 3rd reading passed unanimously
3. Bylaw 821, 2011 – Property Tax Penalties Bylaw given (1st Reading) No discussion 1st reading passed unanimously
4. Bylaw 825, 2011 – Agricultural Services Board Bylaw given (2nd & 3rd Reading). No discussion 2nd reading passed unanimously 3rd reading passed unanimously.
5. Bylaw 826, 2011 – Land Use Bylaw Amendment given (3rd Reading) - (Green Mtn. Company) Dealt with previously after delegations.
6. Bylaw 828, 2011 – Traffic Bylaw Amendment given (1st Reading) No discussion passed 1st reading unanimously.
7. Bylaw 829, 1011 – Noise Bylaw Amendment given (1st Reading) No discussion passed 1st reading unanimously.
8. Bylaw 830, 2011 – Long Grass Bylaw Amendment given (1st Reading) No discussion passed 1st reading unanimously.
9. Bylaw 831, 2011 – Community Standards Bylaw Amendment given (1st Reading) No discussion passed 1st reading unanimously.
10. Bylaw 832, 2011 – Land Use Bylaw Amendment – Sign Standards given (1st Reading) – now has a Public Hearing No discussion passed 1st reading unanimously.
11. Bylaw 833, 2011 – Land Use Bylaw Amendment - Rezoning - given (1st Reading Tartal in Frank) – now has a Public Hearing No discussion passed 1st reading unanimously.
Notices of Motion: None
Other Business:
1. Rescind Endorsement Policy: Councilor Mitchell as been opposed to this policy from its concept, the intent of the policy was to have any council member inform council and seek its approval before appearing in any promotional material for business, developers etc. Motion to rescind passed 5-2 (Saindon/Gallant opposed)
2. Code of conduct for Council and Council committees: Motion to send this to the Policy committee passed 6-1 (Saindon opposed)
3. Council summer schedule: Motion to cancel July 26 G+P, August 2 Council and August 9 G+P, with an additional council to be added August 30. Motion passed 6-1 (Gallant opposed)
4. Draft reserve policy: Motion to accept passed unanimously.
5. Purchase gifts for task force: Mayor Decoux explained that the task force gave their time for free for five meeting since February, felt it reasonable to present the committee members with gifts up to a value of $2250. Motion passed unanimously
6. Draft Budget Policy: Motion to defer to the June 21st meeting passed unanimously.
7. Request for enhanced policing for Rum Runner Days: The municipality to pay $10,000 for 178 of policing, question of administration is this sufficient CAO stated that the RCMP felt not. Councilor Saje felt that moving forward this whole weekend needs to be dealt with more as a business plan, to get away from the huge costs the municipality incurs. Councilor Gail asked if administration had received a revenue report from the fire department yet for the weekend, administration stated they were still working on this. Motion to incur the $10,000 cost passed unanimously.
8. Independent Trucking Enterprise Parking Request: Request to park the coal haul trucks at the old Crowsnest Centre parking lot. Numerous concerns raised by council motion to defer to the next meeting passed 6-1 (Saindon opposed)
9. Municipal Auction Fund Disbursement: Administration recommended that the proceeds from the auction held on the weekend ($2700 approximately) be donated to the Town of Slave Lake. Councilor Mitchell strongly disagreed felt the money should be placed into reserves. Motion passed 5-2 (Saindon/Mitchell opposed)
10. Notice of Motion Transportation: Motion to have a needs assessment conducted and bring back to council on September 6th passed unanimously.
Council Member reports: Comments about various groups sending condolences regarding former Mayor Irwin.
Public Input: None
Motion to go In Camera: Passed Unanimously
****Additional information from last nights meeting****
The package from last nights meeting was just posted on the municipal web site. As noted previously Mayor Decoux deleted several issues from the agenda one of which was the Municipal Office.
Now reading the package I was expecting administration to come back with a reconfiguration as directed by Council a number of weeks ago.
Instead it again raises the issue of moving to the MDM which I have expressed my opinion on previouly. One of my concerns was the cost, especially when council has made it clear that they will improve inefficiencies by reducing the number of staff over time which would make the space issue in the office a non issue.
In the package it shows that $15,000 will be used to facilitate that move, with that money to come from savings by the delayed hiring of staff.
That raises a number of concerns with me first of all how necessary were those positions here we are almost half way through the year and they are still not filled.
Second of all its an old fiscal management trick to make one look good down the road by building additional costs in the budget and then showing savings at the end of the year.
Third it becomes a slush fund for ideas like these that should have been dealt with in the budget process and given a yes or no at that time, or did we not know that the proposed positions would require a place to be?
Fourth does this mean that administration does not believe Councils position that the work force will be reduced in time by the means that council has previously discussed.
Fifth these delays in hiring should provide the opportunity to save a few dollars that could be used to lessen the burden on the taxpayer next year.
Wednesday, May 25, 2011
G + P Meeting May 24, 2011
Adoption of Agenda:
Mayor Decoux made the following changesUnder Topics of Discussion deleted Item #6, and added under In Camera Personnel CAO Recruitment
Motion to accept agenda with additions passed unanimously
Delegations:
Neil Chalmers-Replaced Andrew Rusynyk-Regarding the Ed Gregor Memorial Stewardship Day-June 4, 2011. Spoke to all the hard work that is done by volunteers and invited Mayor and Council to attend.
Topics for Discussion:
1. Bylaw No. 821-Property Tax Penalties:. Administration pointed out this will not apply to local improvements. Motion to recommended this bylaw to council passed unanimously
2. Draft Budget Policy:
No discussion, Motion to recommend this policy to council passed unanimously.
3. Draft Reserve Policy: Councilor Saindon asked administration if actual numbers would be added to the policy at budget time. Yes. Motion to recommended this policy to council passed unanimously
4. Bylaw Revisions:
• Long Grass Bylaw
• Traffic Bylaw
• Noise Bylaw
• Community Standards Bylaw
Discussion spoke to definitions and penalties would now be clear, and that yard sale signs must be removed within seven days. Motion to recommended this bylaw to council passed unanimously
5. Land Use Bylaw Amendment-Section 11-Sign standards: Motion to recommended this bylaw to council passed unanimously
6. Deleted
7. Notice of Motion-Transportation:
This issue relates back to Councilor Saje request for administration to come up with an alternative transportation system for the Crowsnest Pass. Administration will be bringing back at a later date the information to provide transportation outside the municipality.
Cam Mertz presented a report that included the following points:
• Service based on 5 days per week 14 hours per day
• Starting at the Volker Sevin yard in Coleman and ending at the MDM with 22 additional stops in between, with a 30 second stop at each location
• Would require new bus and two operators.
• Revenue based on 15 riders per shift cost of $2 per trip $35,000 per year.
• Cost would be $312,000 to operate and an additional $30,000 for capital costs.
• Capital Outlay would be $201,000 up front due to the amount of mileage placed on the Bus it would require replacing every three years.
• Funding Mertz indicated that there would possibly be some Federal or provincial funding to buy the bus, but the only funding that could be used is the MSI operational funding that presently is used else where in the municipal budget.
• Alternatives (1) Look at combining with the present town rounder, very difficult due to the scheduling requirements of the present clients, (2) Contract out the service or, (3) Look at the same service on a reduced basis.
Following issues were raised by Council:
- Any time built into the schedule for breakdowns? No
- Is going Diesel instead of gas an Option? Yes
- Could we approach business to support this service? Yes
- BC provides a regional service have we looked at that? Yes but we are not in BC
- Have we compared to the rates that taxi’s charge? No
- Councilor Gallant pointed out that since the election only one person as raised this as being an issue with him, he is not convinced that a need as been established.
- What would be the issue of combining with the present service? Hard to work around present clients schedules, the community as made it very clear that they do not want the present service disrupted in any way.
- Prices elsewhere show an average of $3 per trip, why did we not use that number here? The present cost per trip is $2.
- Have we considered running a half-day on Saturdays? Administration will consider anything that council requests.
- Can we sell advertising on the bus to raise money? Yes
- How would other service providers feel about the municipality competing with them? They would not be thrilled with a heavily subsidized municipal service competing with them.
- Would there be an option to work with the school boards? Administration believes that could be a possibility.
8. Discussion of Bylaw #826,2011 (Green Mountain Company rezoning in West Coleman):
Randy Tucker spoke for the local residents emphasized the importance of the following issues:
Appearance of the buildings
Safety concern with Highway 3
Density of proposed buildings
Parking volumes
In Camera: Motion to go In Camera passed unanimously.
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