Adoption of Agenda:
Mayor Decoux added # 9 under Topics for Discussion, Strategic Planning.
Councilor Saindon added a personnel issue In Camera.
CAO requested that Item #6 and #8 under Topics for discussion go In Camera, and that Item #7 be deferred to July 12th.
Motion to accept agenda with additions passed unanimously
Delegations:
1. Scott Warris, Treasurer-Crowsnest Pass Boy’s and Girl club. Provided and update on upcoming activities, fund raising and fiscal situation. Informed council that they are selling raffle tickets around town. That they will be doing a duck race at the centre access on July 16, running the concession at the Sinister seven event, and that the Blairmore Lions are giving them the proceeds from their up coming golf tournament. He also stated that they have raised one third of the $40,000 they anticipated but are very hope full they will reach their goals with the previously mentioned fundraisers.
2. June Vastenhout-Neighbourhood Concerns with random camping during the Rum Runner days weekend near Lyons creek. After an explanation of the issue by the residents, Mayor Decoux felt they should be addressing their concerns to the CAO and the bylaw officer.
Note: At this point Mayor Decoux informed the residents that there is not a lot of time to deal with the over all issues caused by the success of the Rum Runner Days/Thunder in the Valley weekend and the masses of people it brings for that event. However, he assured the residents that this is the last year that it will be ran in the fashion it as previously been run.
Topics for Discussion:
1. Property Tax Installment Bylaw-Language cleanup regarding the bylaw allowing residents to pay there taxes in installments.
2. Rum Runner Days/Thunder in the Valley, Administration provided an update on all the services being in place for that weekend. Mayor Decoux made the point that this weekend is costing the municipality well in excess of a $100,000. Councilor Gail also raise a concern about groups using the camping opposite the ISS as a fund raiser felt that money should be coming back to the community, allowing it to recoup its costs.
3. Orpheum Theatre Bylaw-Update on allowing this building to get an historical designation.
4. Alta Link follow up-Council had requested Alta Link’s environmental report on the proposed line upgrades in the Pass, mostly irrelevant at this point due to the line not moving above Blairmore.
5. Advertising Policy-Basically allows each department to advertise anywhere they see fit as long as the dollars are approved in its budget. Strange policy it specifies that one particular form of media will receive advertising in more than one local vendor but then instructs administration to go get the best deal they can.(?)
6. Agenda Format Changes moved to In Camera
7. Review of the Procedural Bylaws and the G+P committee deferred to July 12
8. Community Standards Bylaw enforcement moved to In Camera
9. Strategic Planning-Mayor Decoux made it clear to council that there is a lot of work to be done this summer, many meetings long hard days of preparing council’s strategic plan with a first draft ready for Sept 1. He requested that a couple of members of council get together and co-ordinate everybody’s schedule by next council meeting, Councilor Saje with the assistance of Councilor Saindon agreed to do this.
Note: Two things that took place during the meeting really surprised me, after the Cuff report recommended that we combine our committee of the whole and several other committees’ into the G+P meeting format. The previous council was clearly told by our administrator at that time that we could not pass motions at those meeting, but we could vote on weather to forward recommendations to council. This went on for at least the last year and a half of the previous council, after the election new council and new CAO carried on the same practice. Last night while dealing with Topics for Discussion the Interim CAO informed council that this practice was wrong that council can not conduct any votes at the G+P meeting, really surprising that the last two CAO’s did not know that.
The second issue that absolutely shocked me was just prior to going In Camera; the Mayor decided that he needed to share a few words with administration, with the public and media still sitting there. He started with nobody on council has legislative experience on procedures of council; he also went on about how administration needed to provide council with clear, precise complete information. That anything less than that would not be tolerated, that if council was put in the position of making decisions without all the information being 100% available and accurate that he and Council would be making recommendations to the CAO regarding those administrators.
Do I have a problem with what was said above, or even the tone that it was said in? No. Management in every organization when justified needs a good kick in the ass, the problem with what happened above is it should have been done behind closed doors. No employee should be given shit by their Boss in front of the public let alone the media.
In Camera: Motion to go In Camera passed unanimously.
Showing posts with label Boys and Girls Club. Show all posts
Showing posts with label Boys and Girls Club. Show all posts
Wednesday, June 29, 2011
Wednesday, March 30, 2011
G + P Meeting March 29, 2011
G + P Meeting March 29, 2011
Adoption of Agenda:
Councilor Saje added Personnel In Camera
Councilor Saindon added two Land Issues In Camera
Motion to accept agenda with additions passed unanimously
Delegations:
1. Scott Warris, Treasurer-Crowsnest Boys and Girls Club
Presented a lot of information on what the Boys and Girls club have done over the last year. Spoke to the support they have received from the community. Requested that council support them as they attempt to raise $70,000 this spring.
2. Carrie Bahr-Japanese Earthquake and Tsunami.
Spoke about the cultural exchange program with Hokuto City in Japan, she also raised with council that the high school is doing a fund raiser today (March 30) to assist in helping the Japanese recovery. She asked for council to match the funds raised. She also requested that council look into the possibility of becoming a sister city with Hokuto.
Topics for Discussion:
1. Policy Committee Terms of Reference:
Two year term for councilors,
Invitation to other people that can be drawn on for resource information needs to be more strongly worded.
Quorum should be three people two of which must be council members.
Canadian spelling of councilor should have two “l”
Should be an opportunity for public input into significant policies.
CAO stated that the policy could be posted on the municipality web site.
Motion to have administration bring back the policy passed Unanimously.
2. Large item Residential Pickup:
Request from administration to rescind the previous spring cleanup policy.
The mayor asked how and when did the program begin.
Administration stated that it originally began to clean up the community and provide a service for residents who could not get to the landfill.
Is there a limit on household furniture and appliances?
Councilor Saindon questioned the costs of last years cleanup, administration stated it was $66,000 by his calculations he came up with in excess of $120,000.
He also questioned this years budget number felt that doing the cleanup in nine days was optimistic. Felt the municipality could look at the option of contracting out the service.
Most of council felt administration should look at providing the services for the elderly and the handicapped.
Councilor Gail also agree with providing the service for the older folks but realizes that people have got to start looking at cutbacks.
Councilor Saindon asked that the municipality look at a different option, provide a loader, truck and two labours for two weeks and strategically located bins for 60 days.
Mayor Decoux felt that the public should be notified that this is the last year, or that the service will be changed and provided to a selected group, also that the public needs to understand that some services will be reduced or cut.
Motion was made to have administration bring this back to council with the input from councilors considered, Motion was passed 6-1 (Saindon opposed)
3. Equipment Replacement Policy
Motion was made to take this policy back to the Policy Committee on April 20 and bring back to the G+P meeting on April 26th. Passed Unanimously.
4. Snow Clearing and Ice Control Policy
Councilor Mitchell wanted to know how many graders the municipality has on the road, how many in Blairmore. He wants the public to know that we live in the mountains and that they can not expect to have bare pavement.
Councilor Londsbury wanted to know if the School zone definition refers to route or the area in around schools
Councilor Gail stated that there was seven bricks in the paper, felt that the papers needed to get the message out that public needs to have compassion and patience.
Councilor Gallant wanted to know if the policy was drawn up in consultation with the employees and if they were in agreement, Myron Thompson replied that the Leadhands agreed with most aspects but that there was some debate.
Councilor Saindon asked why graders were not running outside of regular hours.
Myron stated that a letter had been sent to the union requesting that double shifting being allowed on the graders for snow plowing, drainage issues etc, administration was waiting for a response.
Motion to recommended this policy to council passed unanimously.
Adoption of Agenda:
Councilor Saje added Personnel In Camera
Councilor Saindon added two Land Issues In Camera
Motion to accept agenda with additions passed unanimously
Delegations:
1. Scott Warris, Treasurer-Crowsnest Boys and Girls Club
Presented a lot of information on what the Boys and Girls club have done over the last year. Spoke to the support they have received from the community. Requested that council support them as they attempt to raise $70,000 this spring.
2. Carrie Bahr-Japanese Earthquake and Tsunami.
Spoke about the cultural exchange program with Hokuto City in Japan, she also raised with council that the high school is doing a fund raiser today (March 30) to assist in helping the Japanese recovery. She asked for council to match the funds raised. She also requested that council look into the possibility of becoming a sister city with Hokuto.
Topics for Discussion:
1. Policy Committee Terms of Reference:
Two year term for councilors,
Invitation to other people that can be drawn on for resource information needs to be more strongly worded.
Quorum should be three people two of which must be council members.
Canadian spelling of councilor should have two “l”
Should be an opportunity for public input into significant policies.
CAO stated that the policy could be posted on the municipality web site.
Motion to have administration bring back the policy passed Unanimously.
2. Large item Residential Pickup:
Request from administration to rescind the previous spring cleanup policy.
The mayor asked how and when did the program begin.
Administration stated that it originally began to clean up the community and provide a service for residents who could not get to the landfill.
Is there a limit on household furniture and appliances?
Councilor Saindon questioned the costs of last years cleanup, administration stated it was $66,000 by his calculations he came up with in excess of $120,000.
He also questioned this years budget number felt that doing the cleanup in nine days was optimistic. Felt the municipality could look at the option of contracting out the service.
Most of council felt administration should look at providing the services for the elderly and the handicapped.
Councilor Gail also agree with providing the service for the older folks but realizes that people have got to start looking at cutbacks.
Councilor Saindon asked that the municipality look at a different option, provide a loader, truck and two labours for two weeks and strategically located bins for 60 days.
Mayor Decoux felt that the public should be notified that this is the last year, or that the service will be changed and provided to a selected group, also that the public needs to understand that some services will be reduced or cut.
Motion was made to have administration bring this back to council with the input from councilors considered, Motion was passed 6-1 (Saindon opposed)
3. Equipment Replacement Policy
Motion was made to take this policy back to the Policy Committee on April 20 and bring back to the G+P meeting on April 26th. Passed Unanimously.
4. Snow Clearing and Ice Control Policy
Councilor Mitchell wanted to know how many graders the municipality has on the road, how many in Blairmore. He wants the public to know that we live in the mountains and that they can not expect to have bare pavement.
Councilor Londsbury wanted to know if the School zone definition refers to route or the area in around schools
Councilor Gail stated that there was seven bricks in the paper, felt that the papers needed to get the message out that public needs to have compassion and patience.
Councilor Gallant wanted to know if the policy was drawn up in consultation with the employees and if they were in agreement, Myron Thompson replied that the Leadhands agreed with most aspects but that there was some debate.
Councilor Saindon asked why graders were not running outside of regular hours.
Myron stated that a letter had been sent to the union requesting that double shifting being allowed on the graders for snow plowing, drainage issues etc, administration was waiting for a response.
Motion to recommended this policy to council passed unanimously.
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